Town of Conover, Vilas County, Wisconsin : MEETING MINUTES

The Regular Monthly Town Board Meeting was called to order by Rhode at 7:00 p.m. with the Pledge of Allegiance. Public comment engaged questions regarding an access road to sub-division lots off of Saw Mill Lane (private road) south of Rummels Road and County S. by Mr. Thad Carlson. Question raised regarding 2 – lane travel, distances to lot lines and the ordinance regarding acquiring town roads. Questions were answered as best that could be without advance notice but was told where to obtain answers. Motion was made approving the agenda by Champeny, was seconded by Jennrich and was carried. Minutes of the December meetings were approved in a motion by Jennrich, was seconded by Champeny and was carried.

An error was found on the “Appendix A” Wages for the one year Union Contract. Under the heading After Ninety (90) Days, the wages for Part-Time was incorrectly labeled Full-Time again. To correct this before signing, the item was moved to the end of the meeting so that the changes could be made. In discussion of the contract, it was announced the Consumer Price Index of 3% was added to the wages, the Insurance premium was reduced $1517 per month and the Retirement Fund remained unchanged. Agreement in force until December 31, 2012.

Treasurer’s report was reviewed and explained. Correspondence received from the auditing firm of Wipfli LLC was reviewed by the board. Hedberg made a notation on the bottom of the letter indicating that the fees come too late to become a part of the budget process which normally takes place during the 4^thquarter of the year. For this reason, there has always been a shortfall of funds in the budget line for Auditing and the Form C filing. With this notation, the letter was signed by Rhode and will be returned to Wipfli.

Gary Vold introduced Chad Lederer as the 2012 Secretary of the fire department. He has been working with Shirley Jesse and the department to gain and obtain the in’s and out’s of the processes. Rhode has updated the computer and given passwords so that Chad has full access. Rhode and Hedberg extended their help to him in any way that would be necessary. Vold reported that the 3^rdAnnual Ice Fishing Classic will be held on February 4^thon Pioneer Lake off the Boat Landing (Chicago Ave). They are raising funds to equip the Rapid Intervention Team (RIT) so that their metal air packs can be replaced with the lighter composite tanks. Estimated costs are some $300 each for the new tanks. Discussion was made on hiring personnel. It was stated by Hedberg that the paper work must precede anyone coming on board. The W-4, I-9 and insurance papers, all must be filed prior to anyone working – including attendance for which pay reimbursement is made. The reporting to the state with the social security number for all new hires insures that anyone who is dodging responsibility for child support or other issues, can be contacted before hired.

Nancy Vold reported that the activity of the ambulance has been very slow. Monthly income from billing has run around $5,000 per month. IV Tech classes could be starting soon and several persons will be attending. Highway department is using more sand on the road this season then they had in the past. Beavers have become a big problem on Chicago Avenue, on the Muskrat and other areas and the County Beaver person has been contacted but not responded. The DNR may be needed to blast the lodge and dam in various areas. Discussion was made of the late bill received from Larson Concrete on rock and washed sand. Hedberg drafted a letter indicating the problem it causes with budget etc. when a timely invoice is not had and there is no quote on a price. Issue arose over donated portions and the price of washed sand. Letter was signed by Rhode and board was in agreement that all vendors need to comply with a 30 day billing for product and service. Nothing was reported by Jennrich regarding his departments. Corrected appendix for the contract was attached and the full board approved of the 4 page contract after a motion was made by Jennrich, seconded by Champeny and carried to approve it and send it on to Pat Nelson. Copies of the contract would be provided to the 3 union employees. Martinson checking on schooling for gravel pit truckers which was presented in a letter from the Town of Woodruff. Claims were processed. Motion was made at 820 p.m. for adjournment by Jennrich, seconded by Champeny and carried.

James Hedberg - Clerk

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